Action on Applications Received by Society
1. If the Committee or the General Body, as the case may be, decides to reject any of the applications received from the members, it has to record, in the minutes of its meetings, the reasons for the rejection of the applications.
Ans: The Secretary of the Society has to communicate the decisions of the Committee or the General Body, as the case may be, to the applicants concerned within 15 days of the decisions taken by the Committee or the General Body, as the case may be, and with reasons, where the applications are rejected by the committee or the General Body, as the case may be. If however, the society does not communicate the decision to the applicant within three months from the date of receipt of application for membership, including nominal or associate membership, the applicant shall be deemed to have been admitted as a member as provided under Section 22(2) of the MCS Act 1960.
2. Before whom does he Secretary have to place the applications for approval of the same?
Ans: The Secretary has to place all the applications, whether complete in all respects or incomplete, before the meeting of the Committee or the general body, as the case may be held next after receipt of the applications.
3. Who decides upon the applications received whether to be accepted or rejected?
Ans: The committee or the General Body, as the case may be, is liable to consider all the applications received from the members at its meetings and take decisions thereon.
4. Within what period does the Society have to dispose of the applications received?
Ans: The committee has to ensure that all the applications received by the Secretary of the Society are disposed off within a maximum period of 3 months from the date of their receipt.
5. What are the kinds of applications and to whom are they to be submitted?
Ans: The various kinds of applications are
(i) Admission to membership of the Society, including associate and nominal membership;
(ii) Approval to the transfer of Shares and interest in the capital/property of the Society;
(iii) Permission for sub-letting or giving flats or parts thereof on leave and license or care-taker basis;
(iv) Permission for additions and alterations in flats; (v) Allotment of parking spaces and stilts;
(vi) Permission for exchange of flats; (vii) Permission for holding additional flats;
(viii) Permission for assigning, mortgaging or creating charge or interest in flats;
(ix) Permission for use of terrace, and
(x) For any other purpose provided under the bye-laws but not specifically mentioned above. All the above applications have to be addressed to the Secretary of the society. Every such application received by the Secretary has to be acknowledged by him.
6. What is the duty on the Committee if they decide to reject any application received?
Ans: If the Committee or the General Body, as the case may be, decides to reject any of the applications received from the members, it has to record, in the minutes of its meetings, the reasons for the rejection of the applications.
7. Within how many days has the Secretary to notify the members regarding the shortcomings in the applications received?
Ans: The Secretary of the Society, on receipt of the applications has to scrutinise them and bring to the notice of the members concerned any shortcomings therein within 7 days from the receipt of the same for compliance.